Discover our commitment to fair, timely, and cost-effective procurement processes that ensure the highest quality goods and services to support our mission. Partner with us in excellence.
Procurement, in the broadest sense, refers to the process of acquiring goods, services, and works from external sources.
In the context of Royal Heritage Health Foundation, procurement goes beyond simple purchasing. It involves strategic planning, supplier management, and the meticulous coordination of resources to ensure that the organization’s objectives are met. RHHF’s procurement process is designed to support its humanitarian and development efforts, ensuring that critical supplies and other essential goods are available when and where they are needed.
Given the nature of RHHF’s work, which often involves responding to emergencies and addressing public health challenges, procurement is a critical function. The procurement team at RHHF is responsible for identifying reliable suppliers, negotiating contracts, ensuring compliance with both local and international regulations, and managing the logistics of delivering goods to often remote and insecure locations.
Principles Guiding RHHF Procurement
Best Value for Money
This is the optimal balance between cost, quality, and outcomes when acquiring goods, services, or works. It's not simply about choosing the cheapest option but rather ensuring that the organization receives the most advantageous combination of factors that contribute to achieving its humanitarian and development goals effectively and sustainably. Factors which are considered iclude;cost efficiency, quality assurance, timelines, sustainability, risk management etc.
Fairness, Integrity and Transparency
This is to ensure that competitive processes are fair, open, and rules-based. All potential vendors should be treated equally, and the process should feature clear evaluation criteria, unambiguous solicitation instructions, realistic requirements, and rules and procedures that are easy to understand.
In the best interest of RHHF
This means that any business transactions must conform to the policies and procedures of Royal Heritage Health Foundation. RHHF Procurement is based on competitive bidding. Depending on the type, complexity, size and value of the project and its procurement elements, commonly used methods of solicitation include:
- Micro-PurchasingMicro-Purchasing is a simplified and informal procurement method intended for the purchase of readily available goods, standardized services and small works, and where the contract amounts involved are not expected to exceed N499,000. Micro-Purchasing may be undertaken through canvassing of at most two vendors and award is made to the lowest price available.
- Request for Quotation (RFQ)
An RFQ is an informal invitation to submit a quotation, usually for goods/services/civil works at a value between N500,000 and N99,999,999. Prices, and other commercial terms and conditions are requested and award is made to the lowest priced technically acceptable offer. - Invitation to Bid (ITB)
An ITB is a formal invitation to submit a bid, usually associated with requirements that are clearly and concisely defined, with an estimated procurement value of N100,000,000. or more. Normally price is the sole determinant in making an award. Where all technical criteria are met, award is made to the lowest bidder. - Request for Proposal (RFP)
An RFP is a formal request to submit a proposal, usually associated with requirements for services, which cannot be clearly or concisely defined, with an estimated procurement value of more than N1,000,000.. Price is only one of several factors comprising the evaluation criteria. Award is made to the qualified bidder whose bid substantially conforms to the requirement set forth on the solicitation documents and is evaluated to be the lowest cost to RHHF.
In some cases, exceptions to competition are being made and direct contracting is used. This usually happens when a Contract Agreement is in place.
Evaluation Process
Evaluation is the process of assessing offers and submitted proposals in accordance with established evaluation methodology and criteria, with the goal of obtaining the best value for money. The process is conducted in a fair and transparent manner to ensure equal treatment of all bidders. The Evaluation Committee consists of three to five members depending on the nature, complexity and value of the procurement activity. Furthermore, the Evaluation Committee is chaired by an experienced individual, usually a senior member of the RHHF procurement Team. The membership of the Evaluation Committee is approved by RHHF Board of Directors. In selecting the members of the evaluation team, the type of procurement being carried out is considered. Representatives from the funding source, may participate in the evaluation process only as observers. All observers and participants in the evaluation team sign a Declaration of Impartiality.
ROYAL HERITAGE HEALTH FOUNDATION (RHHF) DIGNITY KIT COMMODITIES
ROYAL HERITAGE HEALTH FOUNDATION (RHHF) is a non-Governmental and not for profit Organization committed to creating a society where the poor and vulnerable have equal access to quality education, health, infrastructure and dignity of human person. RHHF is one of United Nations Population Fund (UNFPA) Implementing Partners (IPs) in executing projects in different parts of the country.
With funding support from the United Nations Population Fund (UNFPA), the Royal Heritage Health Foundation (RHHF) proposes a targeted humanitarian response to deliver integrated SRH and GBV services to affected populations in Woro and Nuku communities of Kaiama LGA of Kwara State. The intervention will prioritize survivor-centred GBV response, including confidential case identification, safe disclosure mechanisms, psychological first aid, and strengthened referral linkages to health, legal, and protection services. In parallel, essential SRH services will be provided through outreach and facility-based support to ensure access to family planning commodities, maternal health services, clinical management of rape, and health education.
This lifesaving intervention is expected to mitigate GBV risks, restore access to essential SRH services, strengthen community awareness of available support systems, and enhance protective environments for women and girls. Ultimately, the response will contribute to reducing preventable morbidity and mortality, promoting dignity, and supporting recovery among crisis-affected populations in Kaiama LGA.
In view of the above justification, RHHF is to engage a vendor(s) who will facilitate the supply of commodities needed to assemble 500 locally packaged dignity kits.
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